Privacy Policy

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Privacy Policy


Who we are

The Foundation Year Network is a group of people working in, or closely related to the provision of foundation year education. We are a UK based group, although we welcome members from all over the world. Our purpose, as defined by our constitutional objects, is to represent, promote and support:

  • Good practice in foundation year provision;
  • The academic and scholarly activities of foundation year practitioners;
  • Continuing professional development opportunities for foundation year practitioners.
  • Diversity of provision for entry into higher education
  • To organise an annual Foundation Year Network Conference

We have been holding annual conferences since 2007 to discuss the issues that have faced foundation year provision, best practice, scholarship, transitions, and to share the trials and tribulations of working in the foundation year sector in the UK. In 2011 it was recognised that a nationally representative body for Foundation Year practitioners was becoming needed and so the Network began a transition into a consituted association. The Foundation Year Network agreed the constitution at its 2014 Annual Conference and is now finding its feet on the national stage, providing a resource and a collective voice for practitioners in the sector.

Our website address is:

Our temporary website:

What personal data we collect and why we collect it


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

If you complete a contact form then the data you provide will be retained for the purposes stated on the form. Data may be shared with members of the Foundation Year Network.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.


We may collect data, such as aggregated information like the total number of times people engaged with the site, or individual pages for the purpose of reporting to the FYN Executive Committee and/or FYN membership.

Who we share your data with

Data collected and retained by this website may be shared with Members of the Foundation Year Network. We may share or disclose non-personal data, such as aggregated information like the total number of times people engaged with the site, the number of people who clicked on a particular link or voted on a poll  (even if only one did), the topics that people are posting about in a particular location, or reports to FYN members regarding the site use. We will never knowingly share any of your data with 3rd parties.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

If you have any questions regarding your data, or wish to request copies of the data we hold about you, or to have that data erased, you can contact us at

Additional information

How we protect your data

We take data protection very seriously and will endeavour to protect our users data by ensuring that the site employs regularly updated security fixes and reduces potential avenues of exploitation.

What data breach procedures we have in place

All breaches of data protection legislation shall be reported immediately in compliance with current data protection legislation. If you suspect a data breach, please contact us at

What third parties we receive data from

We collect data from Twitter via an embedded feed. Please see Twitter Privacy Policy for information about how this data used

What automated decision making and/or profiling we do with user data

We do not use automated decision making and/or profiling with user data on this site.

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